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Become an Exhibitor: 2015 Summer Conference
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When: July 23, 2015
Where: Topsfield Fairgrounds
207 Boston Street
Topsfield, Massachusetts  01983
United States

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Looking to Exhibit at the 2015 Down to Earth Summer Conference & Trade Show?

Please contact the MNLA office at 413-369-4731 or email us to learn how you can still register for a booth.

Setup hours:
Wednesday, July 22nd 12:00 PM– 5:00 PM
Thursday, July 23rd 7:00 AM – 8:00 AM

Show hours: 
Thursday, July 23rd 8:00 AM – 5:00 PM
Exhibitors move-out can begin following the Keynote (approximately 3:00 PM)

Booths will be provided with a 10’x 10’ space, one table & two chairs. All exhibits will be “indoors” unless requested otherwise; outside exhibitors are encouraged to bring a 10x10 pop up for personal use.

Soliciting: All business is to be done within the booths. Vendors attending the show without booths and found soliciting will be asked to leave without refund. We ask everyone to please respect the commitment and support of our vendors and support the industry by participating fully and purchasing a booth.

Booth locations: Are selected by MNLA and will be assigned at set up.

Setup: We request that Booths be set up the day before the show. Set up with volunteer assistance will be held on Wednesday, July 22, 2015 - 12:00 PM to 5:00 PM. The doors will open at 7:00 AM for exhibitors to “finish” setup on 7/23/15. Please note: We do ask that exhibits requiring unloading at booths, plan on setting up on Wednesday, July 22nd.

All booths must be completely set up and ready to go by 8:00 AM on July 23, 2015. No exceptions. Please call 413-369-4731 if you have any questions.

Setup Instructions: All exhibitors will go to the registration area on arrival. A sign will note: EXHIBITOR REGISTRATION. Be sure you have your own dolly or hand truck with you.

Badges: ALL attendees and exhibitors must have a badge. Badges should be picked up at registration at set-up or the morning of the meeting. Tickets will also be used for meal ticket redemption.

Parking: There will be a designated parking area for ALL exhibitors. Signage will direct you to this area after you have unloaded. Overnight parking is allowed in this designated area.

Break down: All exhibitors must keep their booth in full display until 3:00 PM. Packing up early will not be allowed as this is a safety issue to attendees.

Security: There is limited security on the grounds overnight. Small or valuable items should not be left in your booth unattended at any time. Our location is accessible to the public during our function, both on set up and the day of our event.

Insurance/Liability: Exhibitor agrees to make no claims against the Massachusetts Nursery and Land-scape Association, Inc. (MNLA) or Savage Farms and agrees that neither MNLA, nor Topsfield Fair-grounds, its owners, officers, directors, employees, and agents, shall be liable for any injury or loss or dam-age to Exhibitor, or its employees, agents, property, and business caused by a) acts or omissions of any con-tractors (or employees or agents of such contractors) retained by either MNLA or the Exhibitor to perform services in connection with the Show) fire, theft, destruction or any other occurrence whether occurring during Show hours or periods designated for installation and removal of exhibits.

Exhibitor agrees to indemnify and save harmless MNLA and the Topsfield Fairgrounds, its officers, directors, employees, and agents and each of them, from any and all claims of liability made by anyone for loss, injury or damage to a person or property, including death, arising out of conduct of the Exhibitor or its employees or agents, and agrees to defend MNLA and Topsfield Fairgrounds against any such claims or liabilities and to reimburse them for all expenses, including costs of settlement and attorney’s fees, incurred in connection therewith.

Questions? Call the MNLA office at 413-369-4731.

Thank you for your support!

The “Get Down to Earth” Annual Summer Conference & Trade Show is a collaborated event of the Massachusetts Flower Growers’ Association and the Massachusetts Nursery and Landscape Association

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Conway, Massachusetts 01341
Rena Sumner, Executive Director

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